Automations
Hand the repetitive admin to a system
Retyping invoices, chasing confirmations, copying leads into the CRM. Automations do those jobs the same way every time, and flag anything that doesn’t add up instead of carrying on with bad data.
SolutionsAutomations and AI assistants
Hand the repetitive work to a system
Lead replies, invoices, reports and the handoffs in between, done the same way every time, with a person alerted when something doesn’t add up.
Connects to the tools you already use
- n8n
- Make
- Zapier
- Claude
- Google Gemini
- Gmail
- Google Sheets
- Google Calendar
- HubSpot
- Notion
- Airtable
- Stripe
- Shopify
- Calendly
- QuickBooks
- Xero
- Mailchimp
- Telegram
- Trello
- ClickUp
- Asana
- Zendesk
- Intercom
- Perplexity
- ElevenLabs
- Supabase
- Dropbox
Services
What I automate
Built on the tools you already use, checked against real cases, and wired to tell a person when something looks wrong.
AI assistants
Answers and drafts, with you in charge
Assistants that answer the common questions, draft replies in your tone and read documents for you. Anything that matters waits for your approval before it goes out.
Dashboards & reporting
See the whole day on one screen
Which jobs are late, which invoices don’t match, what came in today. Live boards and reports built from the data you already create, so you know without calling around.
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Process
From one call to a system that runs itself
A short, clear path. You talk to me at every step, not a sales team.
- Step 1
Discovery call
Thirty minutes on a normal week: where time goes, what gets dropped, what you would hand off first.
- Step 2
A plan you can read
You get the two or three jobs most worth automating, what each saves, and what to leave alone.
- Step 3
Built for you
I build it on tools you already use, test it against real cases, and wire up alerts for anything odd.
- Step 4
Runs, and keeps improving
It goes live quietly. I watch the first weeks, fix edge cases, and add the next job when you are ready.
Case study
Crew Management System
Field operations, for a concrete floor coating company
Every van leaves loaded, and the office knows by 8 AM.
- 3 pages
- of paper per van, per day, replaced
- 38 tick boxes
- became items the crew actually counts
- 6 days
- to scope, build and launch it
- 4/4
- pilot problems solved, per crew feedback
- Vans left the shop short
Every load item is counted against what the van should carry, and anything short is flagged before it leaves.
- Crews ticked the list without checking
Every item needs its own tick, and the next section stays locked until this one is done.
- The office couldn’t see the day
A live board shows every van and where each checklist stands, with reminders and missed-deadline alerts.
- Damage reports got lost
A damaged item opens an issue with a photo, and the office closes it with a note.
FAQ
Common questions
Is the call really free?
Yes. It's 30 minutes, there's no pitch at the end, and nothing to sign.
What kind of businesses do you work with?
Small and mid-sized businesses, especially service businesses: trades, field service, cleaning and installation teams where the office still runs on forms, phone calls and spreadsheets.
Do I have to change the software I use?
Usually not. I connect the tools you already have, like Gmail, Google Sheets and your CRM, and only suggest a new one when it clearly pays for itself.
What do you build with?
Most automations run on n8n, which can be self-hosted so you pay for a server rather than for every task. AI steps use models like Claude or Gemini, and dashboards are custom web builds.
What happens when something goes wrong?
The systems are built to say so. A figure that doesn't add up, a file that can't be read or a step that fails sends an alert to a person instead of carrying on with bad data.
What happens after the call?
You get a short written summary: what to automate first, what to leave alone, and a rough sense of effort. What you do with it is up to you.
Let’s find what to hand off first
I'm Max. I spent years in operations, where the office ran on spreadsheets and emailed PDFs. Now I build the systems that replace them, and you work with me directly.
Book a callFree 30-minute call. No preparation, nothing to sign.